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• Calendar / Agenda management for your dedicated Partners and/or Senior Directors: scheduling calls and meetings, booking meeting rooms and restaurants, solving agenda conflicts, etc.;
• Layout and quality check of documents (presentations, proposals, letters, etc.).
• Being the go-to person for your Partners and/or Senior Directors: you know Deloitte and the clients of your Partners and/or Senior Directors, you know where you can obtain certain information, which actions should be taken in which situations, … You are seen as their lifesaver and make their work lifes easier!

Besides the above-mentioned tasks, an impeccable administrative follow-up is necessary: 

• Administration support: handling incoming and outgoing e-mails and correspondence, filing/archiving and scanning documents;
• Call management: handling incoming internal and external calls, taking messages and filtering calls;
• Proposal management: layout and quality checks, preparing the admin part (certificates, envelopes, etc.) and making sure the proposal is delivered on time.

Ad hoc tasks: 

• Organizing client and internal team events: all practical arrangements such as meeting location/rooms, catering, parking, badges, welcoming the participants, etc.;
• Translation & review of documents.

•  Travel arrangements: booking flights, trains, hotels and cars;

Depending on your own interests, the role and the needs of your Partners and/or Senior Directors, you will be able to take up additional tasks such as project administration and follow-up, onboarding support, attending meetings during which you take minutes and closely follow up the action points discussed, Talent related tasks such as a buddy role for new Management Assistants or acting as a mentor for Management Assistant interns, etc. in short, a great opportunity to shape your career.

• You have a Bachelor degree in Office Management;
• You have 2-3 years of experience as a Management Assistant;
• A good knowledge of Dutch, English and French is a necessity, both written and spoken;
• You have a good command of MS Office applications (Word, Excel, PowerPoint, Outlook, etc.);
• You are very accurate, proactive, communicative and polite;
• You have excellent organizational skills and a strong sense of responsibility;
• You are a real team player;
• You are capable of handling all contacts and information with the required diplomacy and discretion;
• You are flexible in changing circumstances and you are resistant to stress.