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As a Management Assistant you will play a key role in the daily organization and business support to your dedicated Partners and/or Senior Directors. As an Assistant you are the first point of contact for our clients, our colleagues and our suppliers. It is therefore key that you like to communicate in different languages in an efficient and respectful manner and that you know to prioritize the following tasks:

• Calendar / Agenda management for your dedicated Partners and/or Senior Directors: scheduling calls and meetings, booking meeting rooms and restaurants, solving agenda conflicts, etc.;
• Layout and quality check of documents (presentations, proposals, letters, etc.).
• Being the go-to person for your Partners and/or Senior Directors: you know Deloitte and the clients of your Partners and/or Senior Directors, you know where you can obtain certain information, which actions should be taken in which situations, … You are seen as their lifesaver and make their work lifes easier!

 Besides the above-mentioned tasks, an impeccable administrative follow-up is necessary: 

• Administration support: handling incoming and outgoing e-mails and correspondence, filing/archiving and scanning documents;
• Call management: handling incoming internal and external calls, taking messages and filtering calls;
• Proposal management: layout and quality checks, preparing the admin part (certificates, envelopes, etc.) and making sure the proposal is delivered on time.

Ad hoc tasks: 

• Organizing client and internal team events: all practical arrangements such as meeting location/rooms, catering, parking, badges, welcoming the participants, etc.;
• Translation & review of documents.

•  Travel arrangements: booking flights, trains, hotels and cars;

Depending on your own interests, the role and the needs of your Partners and/or Senior Directors, you will be able to take up additional tasks such as project administration and follow-up, onboarding support, attending meetings during which you take minutes and closely follow up the action points discussed, Talent related tasks such as a buddy role for new Management Assistants or acting as a mentor for Management Assistant interns, etc. in short, a great opportunity to shape your career.

• You have a Bachelor degree in Office Management;
• You have 2-3 years of experience as a Management Assistant;
• A good knowledge of Dutch, English and French is a necessity, both written and spoken;
• You have a good command of MS Office applications (Word, Excel, PowerPoint, Outlook, etc.);
• You are very accurate, proactive, communicative and polite;
• You have excellent organizational skills and a strong sense of responsibility;
• You are a real team player;
• You are capable of handling all contacts and information with the required diplomacy and discretion;
• You are flexible in changing circumstances and you are resistant to stress.